License management

Why license management in the first place?

The answer to the question above is simple: To save expenses and be legally secured.

Hidden costs in form of over-licensing slumber in many companies. Over-licensing occurs when the IT purchases more licenses than are actually used. Depending on the extent and license costs this can potentially represent a large part of the entire IT-Budget. Over-licensing has different causes: A high fluctuation of users with different software-needs, a only fragmentarily kept software inventory or the worry of the legal consequences if not enough licenses are purchased. Many IT-administrators have the mindset "rather too many than too little". Since the license management is unwarrantedly conceived as an allegedly complicated task, it often comes to unnecessary software purchases.

The modern license management is attached to the basis of the existing software environment and makes actual and desired situations clear. This procedure is completely transparent for the business - there are no interruptions or disturbances. Of course the responsible IT-employees have to be able to implement the license management with relatively little expenditure. Otherwise the potential savings would be lost straight away.

Our previous experiences show that in many companies more than 30 per cent of the once purchased software licenses are not used and will probably never be used. Large investment and care costs can be saved yearly with an effective management - up to 30 per cent savings are realistic.

A second, very large, savings step exists thanks to the targeted re-usage of already purchased software. The existing license is transferred to an other workstation instead of purchasing a new one. He who exactly analyzes his license numbers can also negotiate a potentially cheaper licensing model with the manufacturer.

Thanks to a targeted connection of software distribution, inventory and the license management the possible degree of automation is increased even more. Consequently used automation is and stays key for sustainable savings and efficiency increases in the IT. Enough reasons to address the topic of license management more intensively.

Aagon supports their customers with ACMP in the introduction and implementation of the license management in three steps:


1. Capturing the installed software


2. Capturing the available licenses


3. Compilance check

Further consideration like how economic and functional benefits can be taken from the results and which organizational and technical steps are necessary in doing so can only be carried out after these three steps have been executed. Our experts happily assist you with your intentions with practice-oriented tips from their many years of experience. License management is not a one-time measure, more so a continuous process that can be cost-effectively implemented with the help of automation.

Further benefits

Once it is known which software assets are available the IT begins to exhaust further potential. This includes the possibility to standardize software, purposefully reduce the amount of used products, purchase updates instead of more expensive full versions, make installations depend on the amount of available licenses or the automatic un-installation of products in the case of a change of department. The different license regulation i.e. volume licenses, location/campus licenses or company licenses are taken into consideration by the license management as well as the different license classes and metrics from the full version all the way down to the classic Client Access License (CAL).

Free legal guideline

Together with the Lawyer Horst Speichert Aagon has created a legal guideline. This "License management legal guideline" is available to you free of charge. Background information and practice-oriented examples for legal framework conditions are only two of the interesting points that we have made for you in about 20 pages. Ask us!